This is a Permanent, Part Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
The main purpose of the Quality Business Partner role is to set up and maintain LCY’s Document Management System, processes and procedures in compliance with the requirements of LCY’s integrated management system - ISO 9001 (Quality), ISO 14001 (Environment), ISO 45001 (Health and Safety), Civil Aviation Authority (CAA), Aerodrome, Security, EASA, Data Protection and Cyber Security regulations.
To achieve this, the Quality Business Partner will work with the Quality Manager to develop, maintain and manage a system that is standardised across London City Airport.
Main Tasks and Responsibilitiee:
To develop and maintain a document management system via SharePoint (including supporting processes, procedures and working instructions) to index, store and retrieve a wide variety of documents that meet ISO Standards and regulatory requirements.
Support the deployment of SharePoint across the organisation in order to minimise hard copy and paper documentation in line with LCY’s environmental ambitions and targets.
To ensure LCY documents are compliant with ISO Standards (9001, 14001, 27001 and 45001)
To review documents for compliance with ISO Standards, internal document naming conventions and version control for the document lifecycle from preparation to archive.
Maintain master document templates and forms. Creating guidance documents and training employees how to use the templates and forms.
Support the Quality Manager in strategic performance management, continuous improvement, management of change and risk management processes across LCY.
Respond in a professional, informative and helpful manner to enquiries from staff, external partners either in person, by phone or by e-mail.
Audit internal processes and follow-up actions across LCY.
Experience and Qualifications:
In-depth knowledge of setting up and maintaining Document Management Systems and platforms.
Knowledge of SharePoint, Power Automate, Microsoft Office (Word, Excel, PowerPoint, Visio and Outlook)
Awareness and experience working to ISO 9001Quality Management System or another ISO management system.
Aviation industry experience (preferable but not compulsory).
Knowledge of conducting internal audit – (ISO 9001 or ISO 19011 – preferable, not compulsory).
Desirable Skills and Competencies:
Setting up and maintaining document management systems
Strong IT skills in MS office including Outlook, Word, Excel and SharePoint.
Good attention to detail.
Excellent analytical, organisation, planning and communication skills.
Ability to identify problems, understand key issues, investigate alternatives and apply judgement.
Build strong working relationships with a variety of people at all levels of the organisation.
Use initiatives to meet deadlines, targets and exercise good judgement in making decisions.
Working Hours:
24 hours per week over three days with flexible working
Benefits:
Free onsite parking
Access to discounted Private Medical Insurance for you and immediate family
Medicash Cash plan
On site Physiotherapist
Discounted Gym Membership at many local facilities
Staff discounts at most of retailers on site & some local restaurants & hotels
Enrolment into company AE pension scheme
Access to Salary sacrifice pension scheme
Bereavement Counselling
Cycle 2 Work salary sacrifice scheme
Hastee Pay Advances
20 Days Annual leave (increasing by 1 day each year for the first 5 years until you reach 25 days)
LCY Central discount website
Annual Bonus based on increase in passengers each year
Annual Season Ticket Loan
Holiday Buy scheme (Ability to purchase up to 1 weeks A/L per year)
Access to Salary Sacrifice Car leasing Scheme
The Company
London City Airport is one of the largest private sector employment sites in the London Borough of Newham. We offer a wide range of interesting and challenging career opportunities for the local community.
With over 2,000 employees here, working either directly for London City Airport Limited or for one of our concession partners, airlines, or other business partners on site, the scope for career satisfaction and progression is huge.
London City Airport is an Inclusive Employer. At London City Airport we respect and celebrate each other’s individual differences. We embrace all backgrounds and abilities of all team members and we work closely with our Inclusion Group A Voice for all to ensure we are an inclusive workplace.
Please note that we only ask candidates to go through the necessary security checks (Criminal Record Checks or CRC) once a position has been offered. If you are approached by a third-party site offering to manage the process for you, please ignore it. London City Airport Ltd is not currently delivering a Graduate Training Programme but we do run a Work Experience Programme. Please click here to find out more.
Work With Us
Location
As the only airport actually in London, London City Airport is less than a mile from the world-class events venue ExCeL London; three miles from Canary Wharf and six miles from the City of London.
You have already applied for this vacancy, please go to your account to see your progress.
Privacy Policy
London City Airport Privacy Notice
The following explains how we London City Airport (LCY) intend to use the information you provide in your application, along with your rights, our reasons for requesting it and who will have access to it.
As defined by the General Data Protection Regulation (GDPR) London City Airport is the Data Controller and ultimately responsible for ensuring the data you provide is kept secure, processed correctly and that you understand your legal rights in relation to the data you provide.
The recruitment software we use via this website is supplied by IRIS Software Group Limited and they are defined as a Data Processor under the GDPR. They will only process your data in accordance with our instructions.
IRIS can be contacted at: 4th Floor Heathrow Approach, 470 London Road, Slough, England, SL3 8QY
For Data Protection enquiries, please contact the Help Desk at support@networxrecruitment.com
LCY’s data protection responsibilities
“Personal data” is any information that relates to an identifiable natural person. Examples of your personal data include your name, address, contact details, and CV.
The term “process” means any activity relating to personal data, including, by way of example, collection, storage, use, consultation and transmission.
LCY is the "controller" of your personal data for the purposes of your application. This is a legal term – it means that we make decisions about how and why we process your personal data and, because of this, we are responsible for making sure it is used in accordance with data protection laws.
What types of personal data do we process and where do we get it from?
We process many different types of personal data about you for lots of reasons (which are set out in the table below).
If any of the personal information you have given to us changes, such as your contact details, please inform us without delay by calling the telephone number provided as part of the application information.
We cannot administer our employment or other relationship with you without your personal data. Where it is not mandatory to provide your personal data, we will make this clear, for instance, it is not mandatory for you to provide us with information as to your ethnicity or sexual orientation, but if you provide us with this information, we will use it to allow us to identify if there are any groups of individuals that are under-represented in the groups of applicant for vacancies at LCY.
This information may either be provided by:
you, either on your application form, your CV or during any interviews;
by other parties, such as former employers, Government Departments and/or agencies, such as Department for Works and Pensions, Her Majesty’s Revenue and Customs and the Disclosure and Barring Service; or
created by us (such as comments and feedback).
What do we do with your personal data, and why?
We process your personal data for particular purposes in connection with your application, and, if your application is successful, to allow us to undertake employee checks, including checking references, as well as to comply with legal obligations imposed on us before confirming any job offer.
We are required by law to always have a so-called “lawful basis” (i.e. a reason or justification) for processing your personal data. There are a number of different lawful bases for processing (and for some processing activities, we consider that more than one legal basis may be relevant – depending on the circumstances) including:
necessary for us to comply with a legal obligation;
necessary for the purposes of the legitimate interests pursued by LCY and that we consider that this overrides your interests or fundamental rights which require protection of personal data;
necessary for the purposes of substantial public interests; and
necessary for us to take steps, at your request, to potentially enter into an employment contract with you, or to perform it.
If you choose not to provide the relevant personal data to us, we may not be able to enter into or continue our contract of employment or engagement with you, or provide any additional benefit or service to you that you have applied for, and to which we require that relevant personal data.
Who do we share your personal data with, and why?
From time to time we may ask third parties to carry out certain business functions for us, such as the administration of our payroll and our IT support. These third parties will process your personal data on our behalf (as our processor). We will disclose your personal data to these parties, only where necessary, so that they can perform those functions. Before we disclose your personal data to other people, we will make sure that they have appropriate security standards in place to make sure your personal data is protected and we will enter into a written contract imposing appropriate security standards on them. Examples of these third party service providers include service providers and/or sub-contractors, include our outsourced payroll, HR and marketing service providers, and our IT systems software and maintenance, back up, and server hosting providers.
In certain circumstances, we will also disclose your personal data to third parties who will receive it as controllers of your personal data in their own right for the purposes set out above, where the relevant disclosure is:
if we buy or sell our business (or part of it) in connection with a share or asset sale, we may disclose or transfer your personal data to the prospective seller or buyer and their advisors; and
if we need to disclose your personal data in order to comply with a legal obligation, to enforce a contract or to protect the rights, property or safety of our employees, customers or others.
We have set out below a list of the categories of recipients with whom we may share your personal data, where it is necessary to do so:
Government bodies, including HMRC, DWP;
Organisations providing goods and/or services on our behalf, including third party contractors. These may include organisations providing back-up storage services and other IT services;
Our Auditors;
Medical practitioners, including occupational health advisors;
The Disclosure and Barring Service for Criminal Records Checks;
Any contractors providing services required in relation to your application, including our legal advisors;
Regulatory bodies, for example the CAA;
Your former employer(s) and/or referees;
Our legal advisors;
Consultants and other professional advisors; and/or
Any other third parties, where authorised or directed by you to do so.
At all times we will comply with our obligations under applicable Data Protection Laws.
Retention
If your application is unsuccessful, your personal data will normally be held for a period of 6 months from the date of the decision not to offer you the applied job, unless you have asked us to retain your details to allow us to notify you of any similar vacancies in the future.
If successful, any personal data processed as part of your employment records will normally be held for a period of 7 years from the end of your employment with us, except where we are:
legally required to retain the information for longer;
legally required to delete the information within a specified period of time; or
where the personal data is required in relation to any legal or other type of dispute, either with you or with a third party.
Any personal data contained in any work related correspondence may be retained for longer, dependant on the relevant retention period for that work or matter.
If you require any further information relating the retention of your personal data, please contact us.
[Automated decision making
LCY uses automated decision making systems to exclude applications where it does not meet the key job specification criteria.]
Your rights
You have the right to request the following, in respect of the processing of any of your personal data:
access to your personal data;
have any incorrect personal data corrected or erased;
the restriction of the processing of your personal data whilst any request to have incorrect personal data corrected or erased is being considered;
to object to any processing of your personal data undertaken on either public interest or legitimate interest grounds;
to object to being subject to any decision based solely on automated processing;
a review to any decision made based solely on automated processing, to be undertaken by a human, and provide additional evidence or submissions to support any review;
a copy, provided in a structured, commonly used and machine readable format, of any personal data that you have provided us, where the information is processed on the basis of your consent or in the course of a contract between you and us.
Where we process your personal data solely on the basis of your consent, you are entitled to withdraw your consent at any point. If you chose to do this, this means that we will be unable to further process your personal data for that purpose, but any processing undertaken prior to the withdrawal of your consent would still be deemed lawful.
However, we may not be able to comply with your requests, where the information falling within the scope of your request is exempt, due to the circumstances and/or purposes to which we are processing this information. If this is the case, we will respond to your request explaining the reasons why we are unable to comply with your request.
Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.
Where you exercise your right to object or withdraw your consent we may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so. In such a case, we will not process more personal data than is required under the circumstances.
If you are not satisfied by our actions, you can seek recourse through our internal complaints procedure. If you remain dissatisfied, you have the right to refer the matter to the Information Commissioner (www.ico.org.uk) or seek recourse through the courts.
What Personal Data do we collect or process, in the course of processing your application?
We collect information that is specifically provided by you as part of an application process. We will collect the following (but not limited to):
Name, address, email, telephone number;
Information provided by you in your CV including career history, education, other skills and any other relevant professional memberships or qualifications;
Answers to application questions;
application reference number;
Details of the position you have applied for;
Whether you are currently employed by or on behalf of LCY, either as an employee or contractor;
Whether you are at risk of redundancy or are on a fixed term contract;
How you heard about the vacancy;
Whether you require any additional adjustments due to any medical condition;
Your availability for interviews;
Agreed interview times and dates;
Copies of any correspondence or other documents created by LCY when considering your application, including interview notes and feedback of the interviewers;
Claims for expenses;
Equalities opportunities monitoring information, including information as to your sexual orientation, gender reassignment, health/disability, ethnic origin and/or religion/philosophical beliefs - this information is purely for statistical analysis and monitoring purposes;
Equalities information, including information as to your marital status and gender;
Information relating to your skills and experience, if you are unsuccessful in your application, to inform you if any other relevant vacancies arise;
Any other information you wish to provide in support of your application.
If your application is successful, and you accept our job offer, we will process the following personal data:
Name;
Address;
Contact telephone numbers;
E-mail address;
Date of Birth;
Former/ recent residential addresses;
Proofs of ID;
UK Passport;
evidence of entitlement to work in the UK;
References;
Equalities opportunities monitoring information, including information as to your sexual orientation, gender reassignment, health/disability, ethnic origin and/or religion/philosophical beliefs - this information is purely for statistical analysis and monitoring purposes;
Equalities information, including information as to your marital status and gender.
Why do we collect this information?
To allow us to contact you in relation to your application.
To allow us to contact you where we are required by law to do so.
To allow us to reference your application, and ensure that any correspondence or communications received are filed correctly.
To allow us to identify whether your education, skills and experience (both in and outside the work place) meets the requirements for the advertised vacancy.
To allow us to match your experience and work history against the requirements of the position.
to allow us to determine whether, if you are successful, you are required to undergo the pre-employment and vetting process.
To allow us to identify how effective our job advertisement process is.
LCY is an equal opportunity employer and to allow us to meet any obligation to make reasonable adjustments in compliance with the Equality Act 2010. Where you have indicated you require any reasonable adjustments, we will contact you to discuss what support or adjustments we can reasonably offer you to assist you in the application process.
To allow us to arrange a mutually convenient time and date for any interview.
To allow us to consider and record the reasons whether your application is successful or unsuccessful.
To process any claims for travelling expenses;
We are required to retain records of any payments made by us for accounting and auditing purposes.
To allow analytics teams to prepare anonymised statistical reports for equal opportunities and equality monitoring.
Whether you have consented to LCY retaining your CV so that we can notify you of any other vacancies arise that suit your skills and experience.
We are required to validate your identity;
We are required to undertake a check, under the Immigration, Asylum and Nationality Act 2006 to check and retain evidence of the check of your entitlement to work in the United Kingdom.
To allow us, if your application is successful, to undertake an enhanced criminal records check (which includes spent convictions) for individuals who have accepted a job that is falls under CAA regulation;
To validate the employment history provided by you;
To allow analytics teams to prepare anonymised statistical reports for equal opportunities and equality monitoring.
If you want more information about any of the subjects covered in this privacy notice or if you would like to discuss any issues or concerns with us, you can also e-mail us at DataProtectionqueries@londoncityairport.com
Social Login
To continue creating your account, please read the privacy policy and tick the box below
To complete creating your profile with , please read and agree with the privacy policy.
The email used for your profile is not a valid company domain name. In order to
continue to create your profile with you will need to select a profile which uses a company authorised email address.
Cookie Preference Centre
Learn more about what each cookie category does and choose your settings
Cookie policy
Strictly Necessary
Name
__RequestVerificationToken
Duration
Session
Description
Anti-forgery Token
Name
ASP.NET_SessionId
Duration
Session
Description
General purpose platform session cookie, used by sites written with Miscrosoft .NET based technologies. Usually used to maintain an anonymised user session by the server.
Name
NTX_Cookie_Preferences_Live
Duration
6 Months
Description
Your cookie preferences
Performance / Analytics
Name
_ga
Duration
2 Years
Description
This cookie name is associated with Google Universal Analytics - which is a significant update to Google's more commonly used analytics service. This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the sites analytics reports. By default it is set to expire after 2 years, although this is customisable by website owners.
Name
_gat
Duration
A few seconds
Description
This is a pattern type cookie set by Google Analytics, where the pattern element on the name contains the unique identity number of the account or website it relates to. It appears to be a variation of the _gat cookie which is used to limit the amount of data recorded by Google on high traffic volume websites.
Name
_gid
Duration
1 Day
Description
This cookie name is asssociated with Google Universal Analytics. This appears to be a new cookie and as of Spring 2017 no information is available from Google. It appears to store and update a unique value for each page visited.
Name
NetworxTracking_AdvertClick
Duration
90 Days
Description
Used for tracking if the candidate has already clicked the advert - used for analytics
Name
NetworxTracking_AdvertLoad
Duration
90 Days
Description
Used for tracking if the candidate has already loaded the advert - used for analytics
Functional Cookies
Name
ApplicationIntroductionID
Duration
90 Days
Description
Check to see if the candidate has already read the introduction for the Application
Name
FavouriteVacancies
Duration
30 Days
Description
Store any jobs the candidate has flagged as a favourite
